Do you need to write a resignation letter? It can be difficult sometimes knowing where to start, what to include and how to format it. It is customary that resignation letters are kept formal, concise and polite. Here are two examples of resignation templates, for a one month’s notice resignation letter and a retirement notification letter.
One Months’ Notice
The standard notice period for most companies is one month or four weeks, depending on the company policy. A formal written resignation letter is required in the majority of cases and should be submitted to your line manager. In addition, a copy is usually given to HR.
This formal letter should be kept simple, concise and to the point. The first line should clearly state that you are resigning from the company and what specific date you will be leaving.
Next, you should express your appreciation for your time with the company and mention anything, in particular, you want to thank them for. You don’t need to go into too much detail but simply be grateful for the opportunity.
Finally, you should end on a positive note, offering your best wishes for the future of the company and offering your services during your leave period.
An example of resignation letter may be:
Dear Mr./Ms. Last Name:
I am writing to give my resignation from Company Name, effective one month from today [insert date].
I have enjoyed working with you over these past [insert number of years] and would like to thank you for the opportunities, both professional and personal, you have provided me during my time.
Wishing you and the company every success in the future. Let me know if I can be of help over the next month during the transition phase.
Your Typed Name
Most employers will need a formal written copy of your notification to retire. Therefore, check your company handbook at least six months prior to your retirement and note how long they need a receipt of the letter. In most cases, it is three months before and HR will also need a copy of this letter.
The retirement letter is similar to the standard resignation letter however the employee sometimes includes more personal touches. A sample might be:
Dear First Name:
This letter is my official notification of retirement to you and to [insert company name]. My last day of work will be [insert date of the final day].
I am looking forward to my impending retirement but wanted to take this opportunity to thank you for all of the opportunities that I have experienced working for [insert company name].
I have worked in the company for over 20 years and in that time moved from marketing to sales and then to operations. It was a genuinely enjoyable experience and I met some wonderful people in my time here and will miss the team in communications after I leave.
Please let me know what I can do to help you with the transition of my work to another employee.
Again, thank you for giving me the opportunity to work in such a friendly, dynamic and challenging work environment.
Please feel free to contact me if you need additional information.